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Patch notes — billing follow-ups: time tracking + SMTP (2026-06-15)

June 15, 2026 ·2 min read ·Ethica

Follow-ons to the billing subsystem: staff time tracking, a per-person timesheet, editable time, auto case references, and a dedicated billing SMTP. Two drops on main (Ethica.no 0f06ba2, 7f7eeca), Docker smoke 153/0.

Time tracking for everyone (0f06ba2) ✅

  • Staff log time: any staff/admin (not just billing) can log time on a ticket or project — the Log-time box shows on every company-linked one, with an “Xh logged” running total. Non-billing staff don’t see rates (no product/rate picker); their entries take the default rate. /admin/time/log is allowed for staff; products/invoices stay billing-only.
  • Per-person Time view (/admin/billing/time, billing-only): everyone’s logged time for a week or month (default month) with ◀ Previous / Next ▶ and a Week/Month toggle; a by-person billable + non-billable summary and every entry — so non-billable time is visible.
  • Edit / delete unbilled time inline on the company Billing tab and the Time view (billed entries are locked). Each entry shows who logged it, the case/project ref, date, and a billable/non-billable badge.
  • Auto case reference: time billed onto an invoice prefixes its line with Ticket #N / Project #N so the invoice refers back to the work.
  • My hours on the profile (/account): staff/admin see their own hours this week + month and recent entries.

Dedicated billing SMTP (7f7eeca) ✅

Invoices now send over their own mail server, separate from the contact + newsletter mailers. Settings → Billing → Billing SMTP: From, host, port, security (starttls/ssl/none), username, encrypted password, and a Send test. Blank host → falls back to the contact mailer; neither configured → the invoice is still issued + PDF frozen, just not emailed. Full how-to: ../../ethica-no/billing/email.md.

On editing the invoice email

The invoice email is the Subject + Body on the Billing tab (plain text + {number}, {due_date}, {total} placeholders); the invoice rides as a PDF attachment. There is no separate HTML template today — see the email guide.

Verification

Docker smoke 153/0 — incl. staff-can-log gate, My hours, Time view + week + prev nav, author shown, edit persisted, auto case-ref, and the billing SMTP (section renders, save, host persisted).